Position Title: Office Executive
Reporting To: CEO / Senior Management
Industry: Supermarket / Retail
Location: [To be filled]
Experience: 2–5 years (Retail / Office Operations preferred)
Role Objective
The Office Executive will be responsible for ensuring smooth day-to-day office operations, coordination between departments, accurate documentation, MIS reporting, and operational support to management in a supermarket environment.
Key Responsibilities
1. Office Administration
- Manage daily office operations and documentation.
- Maintain files related to vendors, HR, accounts, and statutory records.
- Handle correspondence (emails, letters, courier, phone coordination).
- Maintain office supplies and vendor follow-ups.
2. Accounts & Documentation Support
- Coordinate with Accounts team for invoices, expense bills, and petty cash records.
- Track payments, follow up on outstanding bills, and vendor statements.
- Assist in GST-related document collection and record maintenance.
- Maintain purchase, expense, and payment MIS.
3. Retail Operations Support
- Coordinate with store managers for daily operational requirements.
- Assist in maintaining sales reports, stock summaries, and margin reports.
- Support pricing updates, offer documentation, and supplier communications.
- Maintain master data (vendors, items, price lists).
4. MIS & Reporting
- Prepare daily / weekly / monthly reports (sales, expenses, manpower, stock).
- Maintain Excel trackers and dashboards for management review.
- Ensure accuracy and timely submission of reports to the CEO.
5. HR & Compliance Coordination
- Maintain employee attendance, leave records, and basic HR documentation.
- Coordinate recruitment documentation and joining formalities.
- Support compliance documentation (licenses, renewals, audits).
6. Management Support
- Assist CEO in scheduling meetings and preparing meeting notes.
- Follow up on action points from internal meetings.
- Act as a coordination point between management, stores, vendors, and consultants.
Required Skills & Qualifications
- Graduate in Commerce / Business Administration or equivalent.
- Strong working knowledge of MS Excel, Word, and Email.
- Prior experience in retail / supermarket / distribution is preferred.
- Good communication and coordination skills.
- High attention to detail, discipline, and ability to multitask.
- Ability to handle confidential information responsibly.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of MIS reports.
- Office process compliance and documentation accuracy.
- Effective coordination with stores and vendors.
- Reduction in follow-up delays and operational errors.
- Management satisfaction and operational support effectiveness
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