Data Entry Operator – Job Description (Retail Store)
Position
Data Entry Executive / Back Office Executive
Reports To
Store Manager / Accounts Department
Job Purpose
To ensure accurate entry and maintenance of all product, purchase, stock and sales data in the store system.
Key Responsibilities
1. Product Master Management
- Create new product entries in software.
- Update MRP, cost price, barcode and category.
- Ensure correct GST and HSN codes.
2. Purchase Entry
- Enter supplier invoices in system.
- Verify purchase quantity and price.
- Ensure stock updates correctly in inventory.
3. Stock Management
- Maintain accurate stock records.
- Update stock adjustments and damages.
- Support during stock audits and physical counts.
4. Price Updates
- Update new MRP or cost price changes.
- Ensure POS reflects correct pricing.
- Coordinate with floor team for label updates.
5. Reports & Data Support
- Generate reports for management:
- Daily sales
- Category sales
- Dead stock
- Fast moving items
- Assist accounts with purchase and sales data.
6. Vendor Documentation
- Maintain supplier invoice records.
- File purchase bills systematically.
Daily Tasks
- Enter daily purchase invoices.
- Create new SKUs.
- Correct barcode errors.
- Generate daily sales report.
- Check stock mismatches.
Skills Required
- Good knowledge of Excel and retail software.
- Fast typing speed.
- Attention to detail.
- Basic understanding of GST and retail billing.
Preferred Experience
- 1–3 years in retail back office / supermarket operations.
Performance KPIs
- Data accuracy
- Timely invoice entry
- Stock mismatch reduction
- Report preparation speed
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